Hosting an event can be really expensive. There are numerous costs to cover, from the venue chargers, catering to entertainment and performers fees. The following six tips will help you save some money while still having the event you desire
1. Negotiate – Always negotiate with venues and suppliers in terms of costs, minimum numbers and the final package. It is much easier to negotiate before contracts are signed, so think about everything you may need in advance down to every small detail; power sockets, furniture, table cloths, water on tables, early access, Wi-Fi and audio visual equipment.
2. Minimize Travel Costs – Why not consider having a speaker present virtually to the event, either via a pre-recorded message or via a live video link up. This could still potentially offer a saving on international travel and accommodation.
3. Market on Social Media – You don’t need to pay to market your event. With wonderful social media platforms like Facebook, Twitter, Instagram, LinkedIn and Pinterest, you can spread the word about your event absolutely free. You can also use your website and the venues website to market your event.
4. In House Equipment – There are a lot of equipment that venues will be able to provide for you for absolutely free. You’ll more than likely be able to get hold of, projectors, whiteboards, podium and stationary. Venues won’t always go out of their way to offer, so be sure to ask them for any essentials before you go out and buy any of them.
5. Choose The Right Catering Option – Take a close look at your event and think about what style of catering will cost you the least money and fit your event properly. For example, you can save a lot of money on wait staff by having a buffet, and it’s perfect for slightly less formal events. But, if you’re hosting a Gala Dinner, that just won’t fit. Shop around and get lots of different quotes for different options and see what works at the cheapest price for the style you want.
6. Minimize Printing Costs – Printing costs can take up a big portion of your budget, so why not cut them down by taking your important documents – like event registration, and invoicing online.
Every single penny counts when planning events, always have a budget.
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